Commercial Vendor Manual

TABLE OF CONTENTS

ATM MACHINES......................................................................... 4

ADHESIVE STICKERS..................................................................... 5

ADMINISTRATION OFFICE............................................................. 5

ADMISSIONS.............................................................................. 5

ALTERATIONS TO FAIR PROPERTY................................................... 6

AMERICANS WITH DISABILITIES ACT (ADA)....................................... 6

AWARDS PROGRAMS.................................................................. 6

BALLOONS ........................................................... 7

BENCHES................................................................................... 7

BICYCLES................................................................................... 7

BOOTH DESIGN AND FURNISHINGS – INSIDE EXHIBIT BUILDINGS............ 7

BOOTH SUPPLIES........................................................................ 8

BOOTH SET UP........................................................................... 9

CAMPGROUND (RV PARK)..................................................................9

CHECKS.................................................................................... 10

CLEANLINESS & TRASH DISPOSAL................................................. 11

COMPUTER ACCESS FOR E-MAIL.................................................. 11

CONSTRUCTION AND IMPROVEMENTS........................................... 11

COPY SERVICE.......................................................................... 12

CREDENTIALS MAILBOXES........................................................... 12

CREDENTIALS PICK UP PROCESS................................................... 13

DAILY SCHEDULE OF EVENTS........................................................ 13

DATES TO REMEMBER ……………………………………..………….13

DELIVERIES/PRODUCT SHIPMENTS TO THE FAIR............................... 14

DONATIONS OR RAFFLES FOR A PRIZE DRAWING.............................. 16

DRAWINGS................................................................................ 16

ELECTRONIC COMMUNICATION..................................................... 16

EMERGENCY PLAN...................................................................... 17

EMPLOYMENT OFFICE.................................................................. 17

EXHIBITOR CONDUCT................................................................... 18

EXHIBITOR EVALUATIONS............................................................. 18

FAIR LOGO USE.......................................................................... 19

FAX SERVICES............................................................................. 19

FIRE PREVENTION STANDARDS..................................................19

FIRST AID................................................................................ 22

FOOD & OTHER PERCENTAGE GUIDELINES.............................22

FORKLIFT SERVICES.................................................................... 28

GATE SCHEDULES...................................................................... 28

GIVEAWAY ITEMS/SAMPLING...................................................... 28

GOVERNMENT AGENCIES……………………………………………..28

GRANDSTAND SHOW TICKETS...................................................... 29

INFLATABLES........................................................................... 29

INSURANCE.............................................................................. 29

INTERPRETATION………………………………………………………30

KEYS TO BUILDINGS/CONCESSION STANDS.....................................30

LARGE VEHICLES/STORAGE UNITS.................................................30

LATE FEE CHARGE.....................................................................30

LIABILITY................................................................................. 30

LONGEVITY PROGRAM............................................................... 31

MAIL--INCOMING FOR EXHIBITORS............................................... 31

MAIL—OUTGOING FOR EXHIBITORS & POSTAL SERVICES...................31

MERCHANDISE/PRODUCTS.......................................................... 31

MOTORIZED SCOOTERS.............................................................. 32

NON-PERFORMANCE................................................................. 32

OPERATING HOURS................................................................... 32

OPERATING HOURS (LAST SUNDAY) RELEASE TIMES......................... 33

OUTSIDE EXHIBITOR GUIDELINES.................................................. 34

PARKING HANGTAGS................................................................. 35

PETS ON THE FAIRGROUNDS........................................................ 36

RECYCLING…………………………………………………………….36

RELOCATING EXHIBITORS............................................................ 36

ROVING VEHICLES..................................................................... 36

SALES TAX............................................................................... 37

SELLING A CONCESSION TRAILER OR CONCESSION OPERATION ...... 27

SHUTTLE SERVICE - PUBLIC PARKING LOTS...................................... 38

SIGNAGE................................................................................. 38

SMOKING................................................................................ 39

SOLICITING AND ADVERTISING..................................................... 39

SOUND................................................................................... 39

SPACE CHANGE REQUESTS.......................................................... 40

SPECIAL ACTIVITIES.................................................................... 40

STORAGE - CONCESSION TRAILERS/EQUIPMENT……………………..40

SUBLETTING OF SPACE............................................................... 40

SUPPLIES--DELIVERY/PICK UP....................................................... 40

SUPPORT UNITS........................................................................ 40

TENT CAMPING......................................................................... 40

TRAFFIC DEPARTMENT............................................................... 41

TRAMS................................................................................... 41

UTILITIES................................................................................. 41

WEAPONS............................................................................... 43

WEATHER................................................................................ 43

YELLOW PAINT LINES................................................................. 43