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DATES TO REMEMBER

https://www.kansasstatefair.gov/p/participate/commercial-vendors/commercial-vendor-info/dates-to-remember

DATES TO REMEMBER

February 15 - First half payment & signed agreement due
March 2 - Late Fees applied
March 2 – Change request application opens
March 15 – Cancellation notices sent out
July 1 - Concession Menus Due - no changes allowed after this date
July 1 - Apply for “Special Event” Sales Tax Clearance Certificate
July 15 - Second half payment due
July 15 - Any cancellations made after this date receive a refund equal to one-half of the License Agreement amount minus a $100 processing fee.
July 22 - Late Fees applied to past due second half payments.
July 31 - Exhibitor Items List Due - no changes allowed after this date
August 1 - Final date for Drawing, Giveaway & Special Activity Applications
August 1 - Final date to receive WRITTEN NOTICE of License Agreement cancellation. Any cancellation after this date WILL NOT receive a refund regardless of reason.
August 15 - Last day to order Gate Tickets at discounted rate.
August 15 - Concession Menu Prices
August 24 - Credential pickup begins if all required documents are on file.
August 28 - Outside Exhibitors begin display set-up.
September 5 - Fair Office is open 8am - 5pm
September 6 - Fair Office is closed.
September 7 - Inside exhibitors begin display set up. Buildings open 8am-5pm.
September 8, 9, 10 - Exhibit buildings open from 8am - 8pm for set-up.
September 11thru 20 - 2026 Kansas State Fair
September 21 thru 25 - Fair Office open 8am - 5pm
September 22 - Inside Exhibitor displays/booths should be completely removed from buildings.
September 24 - Outside Exhibitor displays/booths should be completely removed from Fair grounds.