DATES TO REMEMBER

DATES TO REMEMBER

JANUARY

• January 19 - New Vendor Application open

FEBRUARY

The following deadlines apply to returning vendors.

• February 15 - FIRST HALF PAYMENT & SIGNED AGREEMENT DUE

MARCH

Returning vendor deadlines and important dates.

• March 1 - Late Fees applied.
• March 2 - Change request application opens
• March 15 – Cancellation notices sent out

MAY

• May 7 – Tasty Tuesday application due
• May 14 – Shop Til’ You Drop application due

JULY

• July 1 - Apply for “Special Event” Sales Tax Clearance Certificate
• July 1 – Concession Menus Due – NO CHANGES ALLOWED AFTER THIS DATE
• July 15 - SECOND HALF PAYMENT DUE
• July 15 - Any cancellations made after this date receive a refund equal to one-half (1/2) of the Exhibitor Space Rental Agreement amount paid minus a $100 processing fee
• July 22 - Late Fees applied to past due second half payments
• July 31 – EXHIBITOR ITEMS LIST DUE - NO CHANGES ALLOWED AFTER THIS DATE

AUGUST

• August 1 -Final date for Drawing, Giveaway & Special Activity Applications.
• August 1 - Final date to receive WRITTEN NOTICE of Exhibitor Space Rental Agreement cancellation. Any cancellations after this date – REGARDLESS OF REASON WILL NOT receive a refund
• August 15 - All Advance Gate Ticket Orders are due
• August 15 - Certificate of Liability Insurance (COI) due for coverage of Kansas State Fair dates
• August 15 - Concession Menu Prices due
• August 24 - Credential pickup begins if all required documents are on file
• August 27 - Outside Exhibitors begin display set-up

SEPTEMBER

• September 6 - Inside exhibitors begin display set up. Buildings open from 8 a.m. – 5 p.m.
• September 7, 8, 9 - Exhibit buildings open from 8 a.m. – 8 p.m. for set-up
• September 10 thru 19 - 2027 Kansas State Fair
• September 20 thru 24 - Fair Office open 8 a.m. – 5 p.m.
• September 21 - Inside Exhibitor displays/booths should be completely removed from buildings.
• September 23 - Outside Exhibitor displays/booths should be completely removed from Fair grounds.