https://www.kansasstatefair.gov/p/participate/commercial-vendors/commercial-vendor-info/contract-submission
Every Exhibitor is responsible for reviewing their Exhibitor Space Rental Agreement for errors (spelling, items/brands, number of spaces, size of spaces, correct exhibit locations on the grounds, electrical service, reserved parking, etc.).The Exhibitor must contact the Commercial Exhibits Department for approval on any other corrections needed to the Exhibitor Space Rental Agreement.The Exhibitor is not allowed to add items to the Exhibitor Space Rental Agreement, as prior approval is required by the Commercial Exhibits Coordinator, and must be submitted on the appropriate form, which can be found online at www.kansasstatefair.gov or requested from the Commercial Exhibits Department. Return the Exhibitor Space Rental Agreement and pertinent documents to the mailing address or e-mail to tonya.sinclair-stucky@ks.gov or aisha.hernandez@ks.gov.
Please note that the exhibitor space or concession facility size is listed on the Exhibitor Space Rental Agreement with the FRONT footage first and the DEPTH second.
Exhibitors and Concessionaires must sign, date, and return a copy of the Exhibitor Space Rental Agreement to the Fair with either the half payment or full payment enclosed. If paying by credit card, there will be a 3% transaction fee applied.
Exhibitors should retain a copy of the Exhibitor Space Rental Agreement for their records.If full payment is not made with the return of the signed Exhibitor Space Rental Agreement a $75 late fee may be applied, and the balance is due by July 15, 2026.One advance notice will be sent regarding the final payment.Notices will be sent via e-mail. Exhibitor Space Rental Agreement completed after July 15, 2026, will have a different payment schedule.
Any overpayment received of $5 or less will not be refunded, so an Exhibitor is encouraged to pay the amount specified on the Exhibitor Space Rental Agreement.