https://www.kansasstatefair.gov/p/participate/commercial-vendors/commercial-vendor-info/construction-and-improvements
The placement, construction, or alteration of any privately-owned building, booth, or enclosure on the Fairgrounds must receive prior written approval from the Fair. Anyone intending to construct or modify such a structure must submit a formal written request, including detailed plans and specifications, to the Commercial Exhibits Department. These plans and specifications will then be reviewed by the Kansas State Fair Buildings and Grounds Committee and presented to the full Kansas State Fair Board for final approval. This being said, please make sure that you are giving yourself ample time to present, and get final approval. The submission should demonstrate that the proposed project complies with all applicable building codes and regulations and meets the Fair’s standards for design and appearance.
Construction and improvements are at the expense of the Exhibitor, and only with prior written approval of the Fair.In the event of cancellation of this Exhibitor Space Rental Agreement, such structures and any improvements made, shall revert to, and become the property of the State of Kansas, unless removal is within a specific limit of time, and with the approval of the Fair.
Buildings not specifically noted as being removed from the Fairgrounds may remain with no guarantee of length of stay if the building is maintained to meet Fair criteria.
Criteria is defined as, but not limited to, the following:
- Codes: All structures shall comply with all applicable building codes, life safety codes, fire codes, ADAAG guidelines and health department regulations.
- Signage: All signage remaining after the completion of the annual Fair must be removed from the structure and stored within the building.With prior approval, signs may remain within the confines of the building envelope, securely fastened and appropriate.Fair staff will review signage with vendors and identify problems, which must be promptly rectified.
- Exterior siding and facades: Building shall be enclosed on all sides by siding or other appropriate finishes for appearance, weather resistance, and security.Particle board, plywood, sheeting, corrugated tin, or other non-architectural metal siding materials are not considered appropriate siding materials or finishes.Brick, stone, stucco, EIFS (Exterior Insulation Finishing Systems) or other material reviewed and approved by the Fair may be permitted.
If the Fair deems your building is in a “theme area,” the needed improvements would be required to be consistent with the designated area.
- Roof: Including mansards, porticos, porches, or overhangs.The building roof shall be maintained with shingles, standing seam metal panels, or other approved materials.A low-slope roof may be EPDM (single-ply rubber) built-up asphalt as long as not visible from ground level.
- Doors and Windows: All fixed and operable windows shall be maintained for normal usage and shall be neat, well-trimmed and weather tight.Windows are not to be boarded during non-fair period.Doors shall meet same criteria and shall be secure.
- Paving: All exterior paving shall be asphalt or concrete and shall have smooth, moisture-resistant surface and slope to appropriate areas for drainage.Any slope must comply with all applicable code requirements, including ADA.
- Exterior fixtures including cooking appliances, seating, walk-in coolers/freezers, ice freezers or equipment shall be stored inside the building within two weeks following completion of the Fair and should not be removed for use until no more than two weeks remain until the upcoming Kansas State Fair.If room is not available inside of the building, alternate storage arrangements must be made.
- Painting: All appropriate exterior surfaces shall be painted and maintained; including siding, trim, doors, and frames.Roof mounted equipment including hoods, ductwork, vents, and piping shall be painted to match adjacent permanent surfaces.Fair must approve color of paint to be used.
The Fair will make the determination as to whether the upkeep of a location is up to standard.The Fair may order changes or modifications in the improvements as it deems necessary.If the location is not properly maintained, building vendor will be contacted and upgrades, repairs, or other improvements must be made within a mutually agreed upon time frame.Failure to make improvements within a specified time frame shall be grounds for forfeiture of location and contractual relationship with the Fair.
Privately owned structures on the Fairgrounds may not be used by owners during the non-Kansas State Fair period except for storage of commercial exhibit or concession material.Any other use must be covered by a separate agreement with the Fair.See STORAGE – CONCESSION TRAILERS AND EQUIPMENT for more information.Utilities to the buildings will be shut off during the non-Kansas State Fair period.
Fair-owned structures may not be used by any person or entity for storage or any other purpose during the non-Kansas State Fair period without a separate agreement issued by the Fair covering this use.
If operating in a Fair-owned building, no modifications or structural changes are permitted to the building without prior written approval of the Fair, the State of Kansas Division of Facilities Management, and the Office of the Kansas State Fire Marshal.
Once approval has been received, prior to any digging, please call 1-800-DIG-SAFE (344-7233), two (2) full working days before you dig.This is a FREE service. It is recommended that you pre-mark your dig areas with white paint, flags and/or stakes, prior to arrival of utility locator.